We need someone to keep our office in the Mission running smoothly. In this role, you’ll wear multiple hats, managing reception, the phones, and handling most of the office administration.
Your job will include office logistics, employee care, and ultimately being responsible for ensuring that both employees and visitors have a great office experience. You’ll have the autonomy to creatively make positive changes, so we need someone who has great ideas on improving office life, and isn’t afraid to share them.
This position is in our San Francisco office, but you may find yourself helping out with other office locations (Seattle, Richmond, Roseville, Nashville, etc).
Who we’re looking for:
An organized person - to keep the workspace organized and happy while juggling various requests and of course personalities
Being detail oriented is critical- we have so many moving pieces!
Roll up the sleeves attitude - you’ll be unpacking, opening, distributing mail, setting up, breaking down, and all kinds of things inbetween
Out of the box thinker - our culture welcomes bold ideas and a natural propensity to make it happen
Willingness to learn new things and adapt to pivoting organizational needs
Acting with integrity
Positive attitude and good sense of humor
What you will do:
Manage all things office: reception, supplies, furniture/desk setup and maintenance, music, conference rooms, and repairs
Keep office stocked with food, drink, supplies, including coordinating lunch deliveries
Order equipment as needed, including organizing furniture delivery and installation
Interact with landlord to take care of any facilities issues
Manage the mail - receive, sort, distribute, scan, etc
Event planning - the occasional happy hour or celebration is likely a constant
Create a positive guest and employee experience
Interact / Coordinate with other offices
Assist in recruiting and HR functions including I9/E-Verify and scheduling interviews.
Ensure new employees desks are set up and their first day is memorable!
3+ years in a professional office management or similar role
Bachelor’s degree preferred
Comfortable using web-based applications such as Google Mail/Calendar/Docs, Cloud storage products, HRIS, Payroll platform(s)